Privacy Policy

Apollo Phoenix Ventures LLC · Effective November 6, 2026

Apollo Companion is owned and operated by Apollo Phoenix Ventures LLC, a Texas limited liability company founded by Marco Flores Melchor. This Privacy Policy explains what data we collect when you use Apollo Companion, how we use it, and your rights with respect to it.

1. What We Collect

When you use Apollo Companion, we collect the following categories of information:

• Account data. When you create an account, we collect your email address and a password. Passwords are securely hashed by our authentication provider (Supabase); we never see or store your password in plaintext. You may optionally connect a Discord account, in which case we receive your Discord display name, username, avatar, and user ID; we never receive your Discord password.
• Build and garage data. Vehicles, parts, prices, statuses, notes, build logs, and activity entries you create in the app are synced to your account and stored on our servers.
• Community content. Posts, comments, reactions, builder profile information (bio, avatar, banner, social links), and any images you upload to the community platform are stored on our servers and visible to other registered members.
• Location you type in. If you enter a city and state, we store that text on your profile. We also resolve it to the center of that city or state as a rounded coordinate, so that meets, shows and shops can be sorted by distance. This is optional, and you can change or clear the text at any time in your profile.
• Device location, if you allow it. After you have used the app for a few minutes, Apollo may ask to use your device's location, at most twice and at least thirty days apart. If you allow it, we take one reading and store it on your profile rounded to two decimal places, about 1 km, together with the time it was taken. We never store anything finer than that, which is not enough to identify a home. While the app is open and permission is already granted, Apollo refreshes that rounded point quietly when the stored one is more than sixty days old or came from a typed city; it never reads your location when the app is closed or in the background. We use it to sort meets and shows by distance, to show which shops serve your area and to connect you with builders near you. It is never sold, never given to sponsors, and never shown to other members as a coordinate; your profile shows only the city you typed. You can remove it at any time in Settings, under What you share, "Forget my location", which also stops Apollo asking or saving a new one until you choose to allow it again. Revoking the permission in your device settings stops new readings as well. Deleting your account deletes it.
• "Near Me" (Events). The Near Me control in Events asks your device for your current location so nearby events can be sorted by real distance. The permission it asks for is the same one described above, so once you grant it, Apollo may keep a rounded reading exactly as described there, and "Forget my location" in Settings applies to it too.
• What AI features send, and only with your permission. Apollo’s AI features (Apollo Chat, research, How To, part and photo identification, marketplace suggestions and similar tools) send data to third-party providers to produce an answer. Depending on the feature, that can include the text you type, photos you attach, your vehicles and their details, parts and prices, maintenance records, notes, what Apollo remembers about your build, and the city and state on your profile when you ask about nearby events. AI answers come from OpenAI; web and shopping searches go to Tavily and Serper. Before any of this is sent the first time, Apollo asks your permission and explains what is shared. If you say no, AI features stay off and nothing is sent. You can change your answer at any time in Settings, under What you share. OpenAI states that data sent through its API is not used to train its models by default.
• Parts scraping data. When you provide a vendor URL, we fetch publicly available product and pricing information from that page on your behalf.
• Uploaded images. Photos you upload for posts, your community profile, or your profile banner are stored in our cloud storage and accessible via public URL once published.
• Notification tokens. If you turn on notifications, your device or browser gives us a notification token (on iPhone, an Apple push token). We store it on your account only to deliver the notifications you asked for, such as event reminders. It is never used for advertising or shared with anyone except Apple or your browser's push service, which deliver the message. Turn notifications off and the token stops working; deleting your account deletes it.
• Usage data. We collect information about features accessed, navigation patterns, and session information to improve the Service.
• Diagnostics and crash data. We collect crash reports, error logs, and performance diagnostics (via Sentry) to identify and fix problems and keep the Service stable.
• Feedback and bug reports. Content submitted through the in-app feedback tools is received directly by the development team.

2. How We Use Your Data

• To create, maintain, and operate your account and build data;
• To display your profile and community content to other registered members;
• To generate AI responses, research syntheses, and recommendations;
• To fetch parts pricing and product data at your request;
• To improve the Service, fix bugs, and develop new features;
• To send you notifications within the app (you control notification preferences in Settings);
• To sort meets, shows, shops and builders by distance from the rounded location described above, if you have provided one;
• To enforce our Terms of Service and Community Guidelines.

We do not sell your personal data: your name, email, messages, photos, VIN or exact location are never sold to anyone. Apollo may sell reports made of combined totals from many members, only from members who chose to be included. Section 5 explains how.

Ads from Google. Apollo shows ads in two places only: between Community posts and in the Arcade. On the website, these ads come from Google AdSense. Google and its partners use cookies to show ads, which can include ads based on your visits to this and other websites. You can turn off personalized ads at adssettings.google.com, and Google explains how it uses this data at policies.google.com/technologies/partner-sites. Ads never load on shop pages, customer estimates, invoices, booking pages or the map. In the iPhone and Android apps, the only ads are optional videos in the Arcade that you choose to watch for bonus points, served by Google AdMob. Where the law requires it, Google asks for your consent before showing them. The iPhone app does not ask for permission to track you across other companies’ apps, so Apple’s advertising identifier is not shared. Ad providers never receive your garage, notes, messages or AI conversations.

Apollo does show sponsored placements. When it does, the sponsor is chosen on our own servers by matching your vehicle’s make, model, platform, year and region, so that what you are shown relates to the car you actually own. Sponsors receive aggregate performance figures only, such as impression and click counts. They do not receive your identity, your account details, or the contents of your garage, and they have no access to our systems.

3. Data Storage and Security

Data is stored using Supabase, which encrypts data in transit (TLS) and at rest. Uploaded images are stored in Supabase Storage. We apply server-side key management and row-level data isolation so each user can only access their own data. No product can guarantee absolute security; if you discover a vulnerability, please report it privately to support@apollocompanion.com.

4. Third-Party Services

Apollo Companion relies on the following third-party services, each governed by their own privacy policies:

• Supabase: database, authentication, and file storage;
• Google: Sign in with Google, if you choose it;
• Apple: Sign in with Apple, if you choose it;
• Cloudflare: hosting and delivery of images and video you upload;
• OpenAI: AI language model responses;
• Tavily and Serper: web and shopping search for research and part lookup;
• Google AdSense and Google AdMob: ads between Community posts and in the Arcade, as described in section 2;
• EasyPost: shipment tracking, when you add a tracking number;
• Giphy: GIF search in chat;
• Resend: transactional email;
• Apple Push Notification service and Firebase Cloud Messaging: delivering push notifications to your device, if you enable them;
• Sentry: error monitoring and crash reporting;
• Discord: optional account connection and community integrations;
• Vercel: hosting, infrastructure, and privacy-friendly usage analytics.

With your permission, AI features send the data described in section 1 to OpenAI, Tavily and Serper. Do not submit sensitive personal information (government IDs, financial credentials, health data) to these features.

5. Partner Communities

Some clubs and communities partner with Apollo. Today that is Raptor Nation.

• What we keep. If you join Apollo through a partner’s link, or a partner or our team tells us you are a member, we keep a record of that membership. It holds the partner’s name, whether the membership is active, how it started, when it was verified, when it ends if it has an end date, and your member number if the partner gave us one. Deleting your account deletes this record.
• What a partner can get. A partner can learn whether a person who joined through its link is a member in Apollo. It can also get counts that do not identify anyone, such as how many members joined, how many were active in a week, or how many used a perk. A partner does not get your messages, your photos, your location, your parts or your prices. Today no partner receives any of this automatically. Apollo would share it only as described here.
• Reports for vehicle makers and brands. Apollo, together with a partner club, may sell reports to vehicle manufacturers, parts brands and research partners, such as how many owners of a truck run a certain tire size or which parts they install most. These reports are combined totals. Each figure covers a group of at least 5 members, and a report never contains your name, email, VIN, exact location, messages or photos.
• Your choice. You are only counted in these reports if you turn on the choice to be included in the app. It is off until you turn it on, and you can turn it off at any time; reports made after that leave you out. No report includes you unless you have turned it on. When a partner club takes part, it may share in what the reports earn.
• Location. The city and state you type on your community profile are shown on your profile exactly as you typed them. The rounded location of about 1 km described in section 1 is never shown to other members as a coordinate.
• The map. You appear on the Apollo map only if you turn on "Show me on the map". It is off until you turn it on. You choose your city or only your state, and your pin sits at the center of that city or state, never at your home or your device's location. Signed-in members can see your pin with your username, profile photo, and the cars and build goals you already show the community. People you have blocked never see it. Turn it off at any time and your pin is gone.

6. Community Content Visibility

Posts, comments, builder profiles, and uploaded images are visible to all registered Apollo Companion members. Think carefully before sharing photos, and review them for license plates, home addresses, garage locations, street signs, or other identifying information before posting. See our Community Guidelines for full guidance.

7. Data Retention

We retain your data for as long as your account is active. You may delete your account and all associated data at any time directly in the app (Settings → Account & Data → Delete my account), or by emailing support@apollocompanion.com. Deleting your account permanently removes your profile, vehicles, parts, notes, conversations, community posts, and uploaded images from our active systems. If you had turned on the choice to be included in reports (section 5), the facts about your vehicles and parts that were already counted, such as a model or a tire size, stay in combined totals with nothing that links them back to you: no name, email, VIN, photos or account. Community posts and comments you delete are removed from public view; residual copies in backups are purged within 90 days, consistent with our Data Deletion Policy. Data you share publicly (posts, comments) may have been seen or copied by other users before deletion.

8. Cookies and Local Storage

Apollo Companion uses browser localStorage and session cookies to maintain your authenticated session (Supabase auth token), to keep app preferences and cached build data on your own device, and, if you arrive through a link that carries one, to hold a short referral tag identifying which Apollo link or campaign you came from. That tag is deleted once it has been recorded on your account at signup, or discarded if you were already a member. On the website, Google sets advertising cookies on pages that show ads, as described in section 2. We do not set analytics cookies from third parties. See our Cookie Policy for the full list of what is stored.

9. Children's Privacy and Age Requirement

Apollo Companion requires all users to be at least 16 years old. Users under 13 are blocked entirely in compliance with COPPA. Users who indicate they are under 16 during the in-app age verification step are denied access and signed out immediately. We do not knowingly collect personal information from anyone under 13. If you believe a user under 13 has gained access, please contact us at support@apollocompanion.com and we will delete their account and data promptly.

10. Changes to This Policy

We may update this Privacy Policy as the Service evolves. Material changes will be communicated through the app. Continued use after notice of changes constitutes acceptance.

11. Contact

Questions, data access requests, or deletion requests:

Apollo Phoenix Ventures LLC
Email: support@apollocompanion.com
Or use the in-app feedback tool (Settings → Send feedback).